PRESCHOOL MANAGEMENT SOFTWARE

For non-profit cooperative preschools

Enrollment Management

Manage your co-op's class rosters, waiting lists, authorization of caregivers to work in the classroom, and more. Easily customize user access for teachers, other staff, and parents.

Tuition Accounting

Automate your co-op's tuition accounting, tracking, and invoicing. Easily add scholarships and volunteer discounts.
Optional: Automate tuition collection using E-Payments.

Checklists

Track your co-op's Parent Jobs, Immunization Requirements (for students and parents), Background Checks, Parent Contract and Forms, Comfort Kits, and more.

Our Mission

To free co-op parents and staff from time-draining backoffice tasks,
while dramatically improving schoolwide record-tracking and information-sharing.

Your time is precious

Jovial was inspired by our desire to spend more time with co-op kids and families, and less with burdensome backoffice tasks.

Parents need convenience

Jovial makes it easy for parents to access their child's up-to-date class roster, communicate with teachers and other parents, and pay their monthly tuition.

Safety is never compromised

Jovial tracks your school's specific safety requirements -- such as immunizations, background checks, and CPR certifications.

Unless someone like you cares a whole awful lot,
nothing is going to get better. It's not.

- Dr. Seuss -

Frequently Asked Questions

1. Does Jovial handle co-op specific issues such as parent leadership, parent participation in the classroom, and other requirements such as background checks?

Yes!

Jovial is designed for parent-run cooperative preschools. Jovial tracks parent jobs, participation in the classroom, and more. Jovial also tracks in-class work requirements such as background checks, TB tests, CPR training, and Safety/Earthquake training.

Every co-op is different. Jovial is highly customizable to your school's unique requirements.

2. How does Jovial work with our existing accounting system?

Jovial works with almost any accounting system, including Quickbooks.

Jovial is not designed to replace your existing accounting system. You will continue to run payroll, pay vendors, track budgets, report out, etc., using all of your current accounting practices. Jovial only replaces "accounts receivable" with respect to the families in your school.

Jovial makes it very easy to transfer your summarized receivables into your existing accounting system on a periodic basis (such as monthly).

3. Who will manage Jovial at our school?

Jovial is a collaborative tool designed to help everyone at your school with their job. Jovial provides various levels of access appropriate for staff, teachers, and parents, depending on their job. For example, teachers may only be allowed to view and edit class rosters.

A typical school will have one or more people designated as "administrator" who will be able to manage user access, view and edit all content, etc.

Jovial is easy to use and does not require IT expertise. We will help you set it up to work for your school.

4. Is there some way for parents to access Jovial?

Yes! Jovial has a "Family Portal". The Family Portal can be used to view billing information, make tuition payments (with optional E-payments), access up-to-date class rosters, check pending in-class requirements, review contact information, and more.

5. What technology or software do we need to use Jovial?

All you need is a computer with an internet connection and a relatively modern internet browser (Firefox, Google Chrome, Safari, IE 10+, etc.). Jovial is also mobile- and tablet-friendly and will work well on iPhone and Android devices. Jovial is 100% cloud-based. There's nothing to download, install, or update.

6. Where is our data kept? Is our data safe? Can we download our data if we decide to stop using Jovial?

Jovial uses Rackspace, one of the world's top cloud infrastructure providers. Our standards for data safety meet or exceed industry standards:

  • We utilize data centers in Dallas, Chicago, and Sydney (Australia) to provide geographically redundant backups of all data.
  • We backup all data daily. We maintain daily backups for 2 weeks, and weekly backups for 2 months. In the very unlikely event your account experiences any sort of critical failure, we are able to quickly restore your data from any available previous backup.
  • We use an encrypted connection (https://) for ALL access to Jovial. This happens automatically, without you having to do anything.
  • All access is through passwords, and all passwords are internally encrypted using the latest encryption algorithms.
  • Each school administrator maintains the user access list for his/her school, and each user's access permission is individually customized.

If you decide Jovial is not for your school, it's easy to download your data into an Excel-compatible format (CSV) at any time, and take it with you.

7. What will we need to get started?

Once we setup your Jovial account, we will hand-hold you through all the initial customization. Everyone's needs are different, but these are the typical things you can either do yourself, or we can setup for you:

  • Send us an Excel spreadsheet of your families/students, and we will import it into Jovial for you
  • Point us to a description of your tuition policies on your website, including current rates, and we will configure Jovial's billing for you.
  • Send us a list of your requirements, such as immunizations for students, TB tests for parents, background checks, and anything else, we will set that up for you.
  • Send us your logo, and we will customize the color-scheme of your account to your school's colors!

8. Who is Jovial?

Jovial was proudly founded by Hermann and Helen Calabria, co-op parents, based in Seattle, Washington. We are on a social mission to improve preschools by providing very high-quality software at a very low price. Jovial is free to non-profits.

The inspiration behind Jovial was the combination of wanting to be involved with our co-op preschool, along with the daunting realization of the "time-suck" involved in all the backoffice work. Hermann and Helen felt the little time available for the co-op was better spent working in the classroom, supporting teachers, meeting prospective families, planning community and social events, or fundraising.

Hermann put his software engineering skills to use, and created the very first version of Jovial for his personal use only (as volunteer treasurer). Soon, other co-ops in the area started to show interest in Hermann's project. The feedback was so gratifyingly positive, Hermann and Helen decided to offer Jovial to any nonprofit co-op preschool that wants it.

Sustainability is important to Hermann and Helen. Jovial is very high-quality software, relying on decades of software engineering experience. No shortcuts are taken, and special efforts are made to ensure a user-friendly, beautiful experience.

Read our first Letter to Our Stakeholders

Hermann and Helen's family have gained so much from their co-op experience. It is their sincere hope Jovial is able to positively impact the nationwide preschool co-op community.

9. What if we have additional questions?

We are happy to answer any questions you may have. Please fill out the “Get Started” form below, and we will respond to you by phone or email within 2 business days.

Pricing

Jovial is offered at no cost to non-profit preschools. 501c3 status required. U.S. only.

Jovial

$0.00
  • Enrollment Management
  • Tuition Accounting works with QuickBooks, others
  • Checklists
  • Family Portal
  • Schoolwide Dashboard

(Yes, free!)

We also offer optional E-Payments on a per-transaction fee.

What Parents Say

Jovial is fantastic! It has streamlined the entire registration process for our school and helped us manage our class rosters and other information in a practical and user-friendly way. The ability to customize the software to make it work for individual schools is so helpful and the customer service has been amazing!

Katie R. Vice Chair of Membership
Magnolia Co-Op Preschool

Jovial has revolutionized how our co-op tracks tuition and enrollment - it's so easy to use. Before we had different paper and online documents for everything. Now all our information is in a central place, beautifully laid out and intuitive to use. It has saved us so much time so that, as volunteers, we can work on improving our program rather than tracking payments and other details.

Kathryn W. Treasurer
Phinney Neighborhood Preschool Co-Op

Get Started

If you have questions or want to start using Jovial at your preschool,
please complete the form below. We will respond within 2 business days.

Your request was successfully sent!